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You will be the operational backbone and trusted right-hand to the founder. This is a high-trust, high-impact position responsible for turning visionary ideas into smooth, scalable systems. You will manage day-to-day operations, support the entire team, optimize workflows, and free up Omarian to focus on high-value work (client sessions, retreats, content, and big-picture strategy).

This role is ideal for someone who loves building systems, anticipates needs, and thrives in a fast-growing conscious business.

 

Core Responsibilities

• Provide high-level executive support to the founder: calendar management, travel coordination, meeting preparation, and follow-up.

• Build and maintain efficient operational systems across bookings, client onboarding, memberships, retreats, and internal processes.

• Support the Client Experience, Sales, Marketing, and Events teams with administrative and logistical tasks.

• Manage CRM, scheduling tools, client records, and documentation with strict attention to confidentiality.

• Oversee vendor relationships, contracts, supplies, and studio operations.

• Track key business metrics, prepare reports, and help implement growth systems.

• Coordinate team communications, meetings, and project timelines.

• Assist with financial tasks: invoicing, expense tracking, and basic bookkeeping support (experience with QuickBooks or similar a plus).

• Help scale processes as the company grows toward $1M+ revenue.

• Handle special projects and ad-hoc needs from the founder and team.

• Maintain the physical and digital organization of the studio for an elevated, energetically aligned environment.

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What Success Looks Like in 90 Days

• All founder and team operations run smoothly with clear systems and minimal bottlenecks.

• Key workflows (booking → onboarding → delivery → follow-up) are documented and optimized.

• Founder’s time is noticeably freed up for creative and revenue-generating work.

• High team satisfaction with operational support.

• Strong grasp of all services and ability to proactively solve problems.

 

Requirements & Qualifications

Must-Haves:

• 3–5+ years of executive assistant, operations, or project management experience (preferably in wellness, coaching, events, or small business).

• Exceptional organizational skills and attention to detail.

• Proficiency with tools like Google Workspace, Calendly, HoneyBook, CRM systems, and project management software.

• Strong written and verbal communication skills.

• Experience handling confidential and sensitive information.

• Proven ability to anticipate needs and work proactively.

Nice-to-Haves:

• Background in wellness, holistic health, astrology, or personal development businesses.

• Basic bookkeeping or financial operations experience.

• Project management certification or formal systems-building experience.

• Familiarity with southern Utah vendors and logistics.

 

Psychological & Cultural Fit (Critical for Working with Omarian)

This is one of the most intimate roles on the team. The ideal candidate:

• Is a highly proactive problem-solver who sees what needs to be done before being asked.

• Thrives in a visionary, fast-paced, spiritually-oriented environment where priorities can shift quickly.

• Possesses high emotional intelligence, discretion, and the ability to hold space for sensitive information.

• Is organized yet flexible — capable of maintaining structure while flowing with intuitive leadership.

• Values beauty, order, and energetic alignment in both physical spaces and business systems.

• Is loyal, trustworthy, and genuinely excited about supporting a mission-driven founder.

• Maintains calm professionalism while juggling multiple priorities.

Red Flags: Reactive rather than proactive, uncomfortable with spiritual/esoteric topics, poor boundaries, or resistance to rapid change.

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Physical & Energetic Presence Requirements

We maintain a sacred, healing environment and seek candidates who embody the same standards of radiant health and conscious living we guide our clients toward. You must be in good physical shape with radiant health and vitality. You possess a calm, soothing yet focused voice and know how to speak quietly and intentionally in a healing space. Your presence carries a noble strength that naturally commands respect. This is supported by a clean, healthy lifestyle that includes no alcohol consumption, no cigarette smoking, and no recreational marijuana or other substance use, in or outside of the workplace.

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Discretion & Environmental Awareness

Discretion is non-negotiable and forms the foundation of trust in our healing environment. You must demonstrate exceptional environmental, mental, and emotional awareness at all times. This means:

• Constantly being aware of who is in the room or within earshot, using your hearing, sight, and understanding of body proximity and positioning.

• Speaking with care so that sensitive information is never unintentionally overheard.

• Maintaining absolute confidentiality — you may not discuss private client matters, session details, or internal studio information with anyone outside the office, including friends, family, or on social media.

• Exercising high-level loyalty to Omarian Atman. If you need to discuss something sensitive, you must first ask privately for permission and confirmation that it is appropriate before any conversation occurs.

This level of discretion protects our clients’ privacy and the integrity of the transformative work we do.

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What to Bring to the Interview

Be prepared to share:

1. Examples of systems or processes you built or optimized in previous roles.

2. How you’ve supported a visionary leader or fast-growing business.

3. A time you anticipated a need and solved a problem before it became urgent.

4. Your experience handling confidential or sensitive client information.

5. Why you’re drawn to operations in a conscious wellness/spiritual business.

6. How you stay organized and grounded when priorities shift rapidly.

 

How to Apply